Report Outline & Format

PLANNING REPORT OUTLINE for Instructional Plans

The text of this report should not exceed 10 pages. Use the appendices for additional data. All drafts of the report must be reviewed by the mentors prior to the final copy submission to CIP. The report must include, at the end, all attachments. Each draft of the plan must be clearly dated. It will include the following sections (explanation of each section will follow in the subsequent pages, and the Instructional Program Planning Guidelines document Links to an external site. provides details of each section in a single document):

Background, Evaluation & Analysis

• • Department and Program Description (no more than one paragraph)
  • Relationships
  • Costs
  • Student Learning Outcomes
  • Student Success and Access Analysis
  • Results of Student Surveys
  • Curriculum Review

Goals and Recommendations

• • Progress on Previous Goals and Recommendations
  • New Directions
  • Relevance to Other College Plans
  • Summary of Current Goals and Recommendations

Required Attachments

• • Include, as attachments, any documents that support information presented in your program plan.

REPORT FORMATS and PROCESSES

First and Subsequent Drafts

• • For your first and subsequent drafts, it is suggested to use the Instructional Planning Report template in Google Docs. Links to an external site. This will allow for sharing with your mentors and feedback.
    • Click here to access the template Links to an external site.. To make a copy, click File, then Make a Copy. Then you can start to add your content.
    • In revised versions, make edit/changes in bold font
    • Understand that you will eventually need to move your work to eLumen in the final step. You will be able to cut and paste from the google document.
  • Submit drafts to: Your Division Dean, Mentors, and Office of Instruction (Robin McFarland romcfarl@cabrillo.edu and Alicia Brewer acbrewer@cabrillo.edu)

Final Submission (for Presentation)

• • Review the final draft carefully for clarity, grammar, punctuation, etc. Remember that your plan will ultimately be available for public online viewing.
  • Multiple documents/attachments must be numbered or a numbered list provided.
  • The mentors will review the documents and confirm approval of the final submission to the Office of Instruction.
  • Submit to: Your Division Dean, Mentors and Office of Instruction (Robin McFarland romcfarl@cabrillo.edu and Alicia Brewer acbrewer@cabrillo.edu).

Final Steps

• • After the presentations, approved final drafts will be returned to the department chair for insertion (cut and paste) into eLumen Links to an external site..
    • eLumen Links to an external site. has been improved to include Rich Text Editing and Version Control.
    • Please refer to the eLumen Program Planning Guide Links to an external site. for complete instructions.
  • Approved plans will also be posted in the BoardDocs Library under PROGRAM PLANS>Instruction Links to an external site. by the assistant to the Vice President of Instruction (VPI).