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Communication is the Key

meerkats whispering to eachotherMembership on any participatory governance committee assumes regular communication with constituent bodies either through a written or oral report.  

Consistent and effective communication among constituent representatives and their respective constituent bodies is critical for successful decision-making.

The new template link is on the page below . You'll need to download it in order to use the text entry functionality.  A dropdown at the top of the form allows you to to select your constituency. 

You should expect to spend some time reading the agenda (and supporting documents) posted in BoardDocs prior to the scheduled meeting. 

By reviewing these documents before the meeting, you can prepare pointed questions or concerns related to the information being presented.  

Following the meeting, prepare your report

A well-constructed message should be distilled down to key "need to know" items and listed in order of importance with an invitation to explore info items further with links (to BoardDocs, presentations, websites, etc.) Anyone wishing more information can either review minutes or a zoom recording of the actual meeting.

Best practice recommendations for reporting:

  • use the fillable PDF document template for your report and save locally for your report.
  • include first and last names in the report out 
  • if sending an email report out, include link as text (not the long url) as appropriate
  • if you reference a person to contact, include their email address
  • decode acronyms in the body or at the end of the report.  This is so important for inclusion. If you use the provided report-out template Download template, there is a link to the Glossary of Acronyms and Abbreviations Links to an external site. built into the form.
  • Use the share tool to link to the specific item in Board Docs or the  Web External (shared) Google Drive.
  • Prioritize your message through the lens of Student Success and Equity.  

For ease of reporting, use the Download constituent report out template

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