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6200 Budget Preparation

Board Policy 6200 (6/18) Links to an external site.:

Each year, the Superintendent/President shall present to the Board a budget, prepared in accordance with Title 5 and the California Community Colleges Budget and Accounting Manual.  The schedule for presentation and review of budget proposals shall comply with state law and regulations, and provide adequate time for Board study.

Budget development shall meet the following criteria:

  • The annual budget shall support the District’s planning process.  The College Mission, as well as the College Master, Strategic and Educational Plans, will be used as a basis for developing budget process commitments, criteria and strategies.  The process commitments, criteria and strategies will be reviewed and updated annually and used in the development of the budget.
  • Assumptions upon which the budget is based are presented to the Governing Board for review.
  • A Budget Calendar is provided to the Governing Board no later than January of each year that includes dates for presentation of the tentative budget, required public hearing(s), and approval of the final budget.  At the public hearings, interested persons may appear and address the Board regarding the proposed budget or any item in the proposed budget.
  • Changes in the assumptions upon which the budget was based shall be reported to the Board in a timely manner.
  • Assumptions will include multi-year budget projections for the unrestricted general fund.
  • Budget projections address long term goals and commitments. 

Administrative Procedure 6200 (4/24) Links to an external site.:

The annual budget supports the district’s planning process.  The college master, strategic and educational plans will be used as a basis for developing the budget process commitments, criteria, and strategies.  The process commitments, criteria, and strategies will be reviewed and updated annually and used in the development of the budgets.

A budget calendar is presented to the Board of Trustees annually that includes presentation of the tentative and final budgets.  The tentative budget shall be presented no later than July 1 [Title 5 Section 58305 subdivision (a)], and the final budget no later than September 15 [Title 5 Section 58305 subdivision (c)].  A public hearing on the budget shall be held on or before September 15 [Title 5 Section 58301]. 

A copy of the adopted annual financial and budget report is to be submitted to the California Community College Chancellor’s Office on or before October 10 [Title 5 Section 58305 subdivision (d)].

The annual Budget development processes, including consultation with appropriate groups, is outlined in the annual budget development calendar submitted to the Board of Trustees annually in January.

Criteria and institutional guidelines for financial planning and budgeting.

Submission of appropriate forms (311’s) to the California Community College Chancellor’s Office.

Filing of copies of the annual financial and budget report with the appropriate county officers for information and review [Title 5 Section 58305 subdivision (d)].